Scheduling Best Practices

On-Demand Schedule Sun, July 14, 2024 - Sun, July 21, 2024

Basic & Intermediate

Webinar ID


  • What schedule requirements are typically included in standard contracts.
  • Why an owner should include a detailed scheduling specification in a construction contract.
  • What key elements should be considered for incorporation in a detailed scheduling specification.
  • What common challenges and realities need to be considered in developing a detailed scheduling specification.
  • What role the owner should expect to play in the development and execution of project schedules.

Overview of the webinar

The intended purpose of scheduling on a construction project is to help in ensure that all activities necessary to complete the work in accordance with the requirements of the contract documents are included and are properly planned, staffed, coordinated, and executed in an orderly and expeditious manner.  Schedules not only assist in allowing proper coordination of the work, but they also contribute to the owner’s decision making with respect to the evaluation of the contractor’s payment applications and proposed changes to the contract.  There is, however, a perceived risk involved with owners requiring contractors to submit schedules and reviewing and accepting them.  The risk, of course, is that the owner accepts a schedule and agrees to something that is later used as the basis of a claim.  However, the downside risk of not requiring construction schedules is that the project plan is not communicated to all stakeholders and the owner is left with no way to effectively measure progress, check on coordination or verify the timing of its own responsibilities required to complete the work.  Without a clearly articulated scheduling specification in the contract documents, proper project scheduling may be dispensed with as a way of saving costs.  Thus, most experienced owners recognize that the risk of not requiring comprehensive project schedules far outweighs the risk of requiring, reviewing and accepting contractor project schedules.  Owners should spend the time necessary during the design phase to draft a scheduling specification that is commensurate with the amount of size, detail, and complexity of the project as well as the level of  involvement and control the owner wants to exercise on the project.  Owners should also be mindful that the requirements do not become so burdensome that the schedule takes on a life of its own, becomes unmanageable and is disconnected from the contractor’s actual management of the project.  Standard contracts often provide very little direction to the contractor with respect to project scheduling requirements.  The elements such as specific timing, level of detail, content and formatting, among others, are often not addressed clearly, if at all.  As such, adequate project schedules will very likely not be developed and the multiple benefits of creating them will not be achieved.   The webinar’s goal is to demonstrate the importance of a detailed project schedule specification in a construction contract and identify the key components that can be used by both parties for better project control, decision-making and, if necessary, resolution of claims.

Who should attend?

  • Owners
  • Owner representatives managing capital improvement projects
  • Construction management
  • Contractor executives
  • Project managers
  • Project control personnel
  • Design professionals providing services to owners during pre-construction
  • Construction Attorneys

Why should you attend?

Attendees at this webinar will gain the following benefits -

  • Learn more about the purpose, importance, and necessity of project schedules;  
  • Be exposed to what most standard contract schedule specifications are missing and how such missing specification requirements can adversely impact projects;
  • Understand key activities and considerations related to project schedule specifications; and,
  • Listen to a discussion of project realities concerning project suggestions and practical, effective solutions to prevent such problems.


Faculty - Mr.James G. Zack

Jim is the Senior Advisor, Ankura Construction Forum™. The Forum strives to be the construction industry’s resource for thought leadership and best practices on avoidance and resolution of construction project disputes globally. Jim was eh founder and Executive Director of the Navigant Construction Forum™.  Formerly he was the Executive Director, Corporate Claims Management Group, Fluor Corporation, one of the world’s largest EPCM contractors. Mr. Zack was previously Vice President of PinnacleOne and the Executive Director of the PinnacleOne Institute and a Senior Construction Claims Consultant for CH2M HILL, Inc. Mr. Zack has, for 47 years, worked on both private and public projects throughout the U.S. and in 28 countries abroad. Mr. Zack is a Fellow of AACE International, the Royal Institution of Chartered Surveyors, and the Guild of Project Controls.  In the construction claims field, he is a recognized and published expert in mitigation, analysis and resolution or defense of construction claims and disputes.  Mr. Zack is a Certified Construction Manager (CCM), a Certified Forensic Claims Consultant (CFCC) and a Project Management Professional (PMP).  Mr. Zack is an internationally recognized author and speaker in the construction claims and disputes arena.


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